Data has become a critical component of our daily personal and professional lives. Losing business files that have hundreds, if not thousands, of working-hours invested can happen without proper data backup systems. 

Cloud systems like G-Suite and Office 365 make it easy to store your important data in the cloud. First, just because something is in the cloud does not mean everything is all set It’s crucial that your organization uses the best practices for data backup and recovery. Data can be lost, overwritten, corrupted, or compromised by ransomware, leading to unnecessary mayhem for you and your team.

Why Data Backup Systems Are a Must

Losing personal data is inconvenient but fairly easily avoidable. So, what should you back up and how often? Then, how many should you have and where should they be housed? Finally, who should have access to our backups, and who shouldn’t? Think about these so the business can get back to business as usual should something go wrong.

Hardware Failure– this can be anything from accidentally breaking your laptop to the natural decay that occurs with hard drives over time. Hardware failures can occur at the server level. While this is something IT managers should account for, occasionally this can result in data loss.

Malware Infections – “malicious software” malware is any kind of code or program to damage computer systems. This oftentimes leads to a loss of access to or corruption of data.

Ransomware – malware that encrypts data and accesses your files, unless you pay money.

User Error – threats to your data aren’t always external. Employees forget to save documents after working. It’s your people that will be interacting with your business data the most, and people make mistakes. 

File Corruption – an application may malfunction while writing to its databases or saving files resulting in unusable data.

It’s an essential function of any company’s IT to ensure data remains accessible even when its primary or original version becomes inaccessible. Of course, for processes and infrastructure to maintain that accessibility, there’s a tradeoff between convenience and data protection.

Having individuals store files on their workstations may seem convenient, they are at a higher risk of permanent loss.

Backing Data Up Today Will Save You Tomorrow

If your organization lacks the resources to handle critical IT projects or simply needs resources, consider our Managed IT services.