Whether they’re documented or not, IT policies exist in every organization. Off the top of your head, you can probably think of at least 2 or 3 things that aren’t okay for your employees to do with their company technology.

But “this goes without saying” is a bad way to manage IT infrastructure for a couple of reasons.

For one, it can make your company more exposed to cyberattacks or compliance violations as most average users don’t understand the fundamentals of IT security or regulatory compliance.

Well crafted, clearly documented IT policies not only enable your IT team to implement technologies and processes to automatically keep your user activity secure, they also provide a point of reference for each employee on how they can and can’t use their company equipment and software.

Second, undocumented policies lead to everyone in your company operating in a way that makes the most sense to them.

In addition to the vulnerabilities mentioned above, this also makes maintenance and management harder; if Sue is used to saving her work documents on her local laptop, it makes it harder for Larry to have the most up to date reports when she doesn’t remember to email him the Word file.

A great IT policy framework starts with goals

Great IT policies start with business objectives and needs, then translate those into actionable guidelines and procedures for how everyone in the company operates.

Some common objectives included in IT policy are:

Benefits of creating an organization-specific IT policy framework

Of course, defining the specifics of your organization’s IT goals and policies is a lot of work, especially for already busy executives and managers.

What makes that work worth the effort?

Clearly assigning roles and allocating resources is a must when it comes to initially implementing your IT policy. After that, ensuring your employees are educated on what policies mean to them and regularly reviewing/updating your policies is key to making sure they continue to be effective.

Implementation Strategies for Your IT Policy

As we’ve discussed above, your IT policy and procedures mean little without an implementation plan.

Though creating your IT policy can be challenging in and of itself, putting it into practice and sticking to it is where the bulk of the work lies.

Here are a few things to address to ensure your policy becomes a part of your daily workflows:

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